This set of MS Word MCQs covers essential topics such as document formatting, shortcuts, tools, and features, allowing you to assess and enhance your proficiency in Microsoft Word. Whether you’re a beginner or an advanced user, these questions will help you strengthen your understanding of this widely-used word processing software.
1. What is Microsoft Word software?
a) A web browser
b) A word processing program
c) A video editing software
d) A spreadsheet program
View Answer
Explanation: Microsoft Word is a word processing program used for creating, editing, and formatting documents. It is widely used for tasks like writing letters, reports, and resumes.
2. Who invented Microsoft Word?
a) Charles Simonyi
b) Paul Allen
c) Steve Jobs
d) Bill Gates
View Answer
Explanation: Microsoft Word was developed by Charles Simonyi and Richard Brodie, two software engineers at Microsoft. Simonyi is often credited as the primary inventor of MS Word. It was first released in 1983 for the MS-DOS operating system.
3. What is the default file extension for a Word document?
a) .pdf
b) .docx
c) .xls
d) .txt
View Answer
Explanation: The default file extension for a Word document is .docx, introduced with Microsoft Word 2007.
4. What are the features of MS Word?
a) File compression and encryption
b) Video editing, sound mixing, and animation
c) Spreadsheet calculations and data analysis
d) Text formatting, spell check, and templates
View Answer
Explanation: MS Word offers a variety of features for text formatting, spell check, templates, and document creation. It allows users to format text, check for spelling and grammatical errors, insert tables and images, and use templates for different document types.
5. Can I download MS Word for free?
a) No, it is a paid software only
b) Yes, through a third-party website
c) Yes, but only a limited trial version is available
d) Yes, MS Word is always free to download
View Answer
Explanation: Microsoft Word is not fully free, but you can download a limited trial version as part of Microsoft 365. There is also a free web-based version of MS Word available through Office.com, with some features limited compared to the desktop version.
6. Which tab contains the options to change the font and paragraph formatting in MS Word?
a) Insert
b) Review
c) View
d) Home
View Answer
Explanation: The Home tab contains options for font and paragraph formatting, such as font style, size, and alignment.
7. How do you save a document in Microsoft Word?
a) Ctrl + S
b) Ctrl + P
c) Ctrl + F
d) Ctrl + A
View Answer
Explanation: Pressing “Ctrl + S” allows you to save the current document in Microsoft Word.
8. What does the “Page Layout” tab allow you to adjust?
a) Inserting hyperlinks
b) Text color
c) Fonts and paragraphs
d) Margins, orientation, and size
View Answer
Explanation: The “Page Layout” tab enables you to adjust document margins, orientation, and size.
9. Which shortcut key is used to open a new document in Microsoft Word?
a) Ctrl + S
b) Ctrl + N
c) Ctrl + P
d) Ctrl + O
View Answer
Explanation: Pressing “Ctrl + N” creates a new document in Microsoft Word.
10. How do you apply bold formatting to selected text in Word?
a) Ctrl + U
b) Ctrl + N
c) Ctrl + B
d) Ctrl + P
View Answer
Explanation: Press “Ctrl + B” to apply bold formatting to the selected text in Microsoft Word.
11. What feature in MS Word helps you automatically correct common spelling mistakes?
a) AutoCorrect
b) Thesaurus
c) Word Count
d) Grammar Check
View Answer
Explanation: AutoCorrect automatically fixes common spelling and capitalization errors as you type in MS Word.
12. How can you insert a page break in a Word document?
a) Ctrl + P
b) Ctrl + Enter
c) Ctrl + A
d) Ctrl + S
View Answer
Explanation: You can use Ctrl + Enter or clicking Insert -> Page Break to insert a Page Break in your Word document .
13. What is the shortcut key to copy text in MS Word?
a) Ctrl + Z
b) Ctrl + X
c) Ctrl + V
d) Ctrl + C
View Answer
Explanation: The shortcut key Ctrl + C is used to copy selected text in MS Word.
14. Which of the following keyboard shortcuts is used to paste text in MS Word?
a) Ctrl + V
b) Ctrl + X
c) Ctrl + Z
d) Ctrl + C
View Answer
Explanation: The shortcut key Ctrl + V is used to paste text in MS Word.
15. Which of the following is NOT a text alignment option in MS Word?
a) Center
b) Right
c) Left
d) Bottom
View Answer
Explanation: The alignment options in MS Word are Left, Center, Right, and Justify. ‘Bottom’ is not an alignment option for text.
16. Which option allows you to add a watermark to a document?
a) Insert -> Header
b) Design -> Watermark
c) Review -> Watermark
d) Page Layout -> Watermark
View Answer
Explanation: You can add a watermark by selecting Design -> Watermark in MS Word.
17. Which of the following is used to create a table of contents in MS Word?
a) Insert → Table of Contents
b) Home → Table
c) References → Table of Contents
d) View → Table of Contents
View Answer
Explanation: The References tab contains the option to insert a Table of Contents.
18. What is MS Word Mail Merge?
a) A feature used to create mailing labels, envelopes, and form letters
b) A feature to combine multiple Word documents into one
c) A feature that merges different file formats into one
d) A feature used to send personalized emails to a group
View Answer
Explanation: MS Word Mail Merge is a feature that allows users to create multiple copies of a document, such as letters or envelopes, with personalized content. It combines a template document with a data source (like an Excel spreadsheet) to generate customized documents for each entry.
19. How can you change the margins of a document in MS Word?
a) Home -> Margins
b) Layout -> Margins
c) Insert -> Margins
d) Page Layout -> Margins
View Answer
Explanation: The Page Layout tab contains the Margins option to adjust document margins.
20. Which of the following options is used to add a header in MS Word?
a) Insert -> Header
b) View -> Header
c) Home -> Header
d) Page Layout -> Header
View Answer
Explanation: The Insert tab allows you to add a header to your document.
21. What is Mark Entry in MS Word?
a) A feature to highlight text in the document
b) A feature used for creating an index in the document
c) A feature to insert comments into the document
d) A feature to add text boxes to the document
View Answer
Explanation: The Mark Entry feature in MS Word is used to create an index in a document. It allows users to mark specific terms or phrases, which are then listed in the document’s index, helping readers find relevant information more easily.
22. Which of the following is the default line spacing in MS Word?
a) Single
b) Double
c) 1.5 lines
d) 1.15 lines
View Answer
Explanation: The default line spacing in MS Word is 1.15 lines.
23. How can you insert a picture from your computer into a Word document?
a) Home -> Picture
b) Insert -> Picture
c) Page Layout -> Picture
d) View -> Picture
View Answer
Explanation: You can insert a picture by selecting Insert -> Picture from the menu.
24. What is the function of ‘Change Case’ in MS Word?
a) To adjust the line spacing
b) To convert text to uppercase or lowercase
c) To change the page orientation
d) To change the font style
View Answer
Explanation: ‘Change Case’ allows you to toggle text between uppercase, lowercase, or other formats.
25. What is the function of the ‘Ctrl + Z’ shortcut in MS Word?
a) To close the document
b) To redo an action
c) To undo an action
d) To save a document
View Answer
Explanation: The ‘Ctrl + Z’ shortcut is used to undo the most recent action performed in MS Word.
26. What is a “Footer” in Microsoft Word?
a) Content that appears at the bottom of each page
b) A tool to align text in the center
c) Content that appears at the top of each page
d) A feature to add graphics
View Answer
Explanation: A Footer contains text or content that appears at the bottom of every page in a Word document.
27. Which view in Word allows you to see how your document will look when printed?
a) Web Layout
b) Outline View
c) Draft View
d) Print Layout
View Answer
Explanation: The Print Layout view shows the document as it would look on the printed page, including margins and spacing.
28. How do you insert a hyperlink in a Word document?
a) File -> Insert Link
b) Right-click and select Hyperlink
c) Ctrl + H
d) Ctrl + Shift + K
View Answer
Explanation: You can insert a hyperlink by right-clicking on the text or image and selecting Hyperlink, or by navigating to the Insert tab and choosing Hyperlink.
29. How do you create a bullet list in Microsoft Word?
a) Review Tab
b) Insert Tab -> Bullet List
c) Press Ctrl + B
d) Select text -> Home Tab -> Bullet Button
View Answer
Explanation: You can select the text and use the Bullet button in the Home tab to create a bullet list.
30. What happens when you press Ctrl + A in Microsoft Word?
a) Opens spell check
b) Inserts text
c) Selects all text in the document
d) Saves the document
View Answer
Explanation: Press Ctrl + A to select the entire content of your Word document.
31. Which Microsoft Word feature allows you to apply pre-designed text formatting?
a) Navigation Pane
b) Clipboard
c) Templates
d) Headers & Footers
View Answer
Explanation: Templates in Word provide pre-designed layouts and formatting to save time.
32. What is the “Zoom” feature in Microsoft Word?
a) To align text across pages
b) To automatically adjust margins
c) To change document orientation
d) To magnify or reduce the size of the document view
View Answer
Explanation: The Zoom tool lets you magnify or reduce the view size of your Word document.
33. How can you change the spacing between lines of text in Microsoft Word?
a) Insert Tab
b) Review Tab
c) Home Tab -> Line Spacing
d) Layout Tab -> Paragraph Spacing
View Answer
Explanation: In the Home tab, select Line Spacing to adjust the spacing between lines of text.
34. Which keyboard shortcut lets you quickly print your document?
a) Ctrl + F
b) Ctrl + P
c) Ctrl + R
d) Ctrl + S
View Answer
Explanation: Press Ctrl + P to quickly access the Print dialog box and print your document.
35. How do you add comments to a Word document?
a) Home tab
b) Insert tab -> Comment
c) Layout tab
d) Review tab -> New Comment
View Answer
Explanation: In the Review tab, you can add comments to provide feedback or suggestions.
36. What does the “Clipboard” feature in Word do?
a) Aligns text to the center of a page
b) Stores text and graphics temporarily for copying and pasting
c) Saves a document automatically
d) Adds shapes and SmartArt to a document
View Answer
Explanation: The Clipboard stores items temporarily so you can copy and paste text or graphics within your document.
37. How can you check the word count in a document?
a) Page Layout -> Word Count
b) View -> Word Count
c) Review -> Word Count
d) Insert -> Word Count
View Answer
Explanation: The Word Count option is found under the Review tab, displaying the number of words, characters, and more in the document.
38. Which feature is used to add decorative text in MS Word?
a) Shapes
b) Text Box
c) WordArt
d) ClipArt
View Answer
Explanation: WordArt allows you to create and insert decorative text into your document.
39. Which feature allows you to combine cells in a table?
a) AutoFit
b) Merge Cells
c) Table Style
d) Split Cells
View Answer
Explanation: The ‘Merge Cells’ feature combines two or more cells in a table into a single cell.
40. What is the default font in MS Word 2010 and later versions?
a) Calibri
b) Verdana
c) Arial
d) Times New Roman
View Answer
Explanation: The default font in MS Word 2010 and later versions is Calibri, size 11.
41. What is the default orientation of a Word document?
a) Horizontal
b) Portrait
c) Landscape
d) Vertical
View Answer
Explanation: By default, Word documents are set to Portrait orientation, with a vertical layout.
42. What are Styles in Microsoft Word?
a) Hyperlinks to websites
b) Alignment features
c) Predefined formatting settings for text
d) Tools to add images
View Answer
Explanation: Styles are predefined formatting options for text, including font, size, and color.
43. What shortcut is used to center-align text?
a) Ctrl + R
b) Ctrl + J
c) Ctrl + E
d) Ctrl + L
View Answer
Explanation: Ctrl + E centers the text alignment in a document.
44. Which tab should you use to add charts and tables to your Word document?
a) View
b) Insert
c) Home
d) Review
View Answer
Explanation: The Insert tab provides tools to add tables, charts, SmartArt, and more.
45. What is Text Wrapping in Microsoft Word?
a) To format text as bold or italic
b) To control how text flows around images or objects
c) To change the font style of text
d) To align text to the left or right margin
View Answer
Explanation: The Text Wrapping feature adjusts how text aligns or flows around images and objects in a document.
46. What is the purpose of the ruler in MS Word?
a) To measure the length of text
b) To manage page orientation
c) To adjust font size
d) To align text, graphics, and other elements
View Answer
Explanation: The ruler in MS Word helps to align text, graphics, and other elements within the document.
47. What does the ‘Ctrl + U’ shortcut do in MS Word?
a) Deletes the selected text
b) Makes text uppercase
c) Underlines the selected text
d) Saves the document
View Answer
Explanation: The ‘Ctrl + U’ shortcut applies or removes underline formatting to the selected text.
48. Which feature is used to align text equally between the left and right margins?
a) Right Alignment
b) Center Alignment
c) Left Alignment
d) Justify Alignment
View Answer
Explanation: The Justify alignment evenly spaces text between the left and right margins for a clean look.
49. Which MS Word feature allows you to restrict formatting and editing of a document?
a) Digital Signature
b) Developer Mode
c) Protect Document
d) Content Control
View Answer
Explanation: The ‘Protect Document’ feature restricts editing, formatting, and access to a document for security purposes.
50. How can you secure a Word document with a password?
a) View tab -> Security
b) Insert tab -> Password
c) Review tab -> Secure
d) File tab -> Info -> Protect Document
View Answer
Explanation: You can secure your document by navigating to File -> Info -> Protect Document and selecting Encrypt with Password.
51. How do you use the Compare Documents feature in Word?
a) Compare changes between two versions of a document
b) Remove all formatting
c) Edit text automatically
d) View multiple documents side-by-side
View Answer
Explanation: The Compare Documents feature helps identify differences and changes between two Word document versions.
52. In MS Word, what is a macro?
a) A custom header or footer
b) A formatting style for text
c) A set of instructions to automate repetitive tasks
d) A small image inserted into a document
View Answer
Explanation: A macro in MS Word is a recorded set of instructions used to automate repetitive tasks.
53. Which feature in MS Word allows you to combine multiple revisions into one document?
a) Track Changes
b) Compare
c) Merge Documents
d) Combine
View Answer
Explanation: The Combine feature allows users to merge multiple revisions into a single document.
54. What are Content Controls in Microsoft Word?
a) Tools that add interactive elements like text boxes and drop-down menus
b) Paragraph formatting
c) A feature to change font styles
d) Page numbers and orientation
View Answer
Explanation: Content Controls add interactive elements like text boxes, checkboxes, and drop-down lists.
55. How can you customize the Ribbon interface in Microsoft Word?
a) Review tab
b) Home tab -> Customize
c) File -> Options -> Customize Ribbon
d) Insert tab -> Ribbon Customization
View Answer
Explanation: Customize the Ribbon by going to File -> Options -> Customize Ribbon, allowing you to add or remove commands.
56. What is the purpose of the Document Inspector in MS Word?
a) To track document changes
b) To remove hidden data and metadata
c) To check for spelling errors
d) To count words and characters
View Answer
Explanation: The Document Inspector removes hidden data, such as metadata, comments, and tracked changes, for privacy.
57. How can you quickly repeat your last action in MS Word?
a) Ctrl + Y
b) Ctrl + Z
c) Ctrl + P
d) Ctrl + R
View Answer
Explanation: Ctrl + Y is the shortcut to redo or repeat the last action in MS Word.
58. What does the “Developer” tab in MS Word allow you to do?
a) Design templates
b) Insert advanced controls and macros
c) Create charts
d) Edit text styles
View Answer
Explanation: The Developer tab allows users to insert controls, write macros, and manage advanced document functionalities.
59. What is the purpose of “Cross-References” in Microsoft Word?
a) Edit footnotes
b) Link text or tables across sections within a document
c) Align paragraphs
d) Automatically change headings
View Answer
Explanation: Cross-References link text and tables across sections, ensuring content remains consistent throughout the document.
60. What is the function of “Table Styles” in Microsoft Word?
a) Insert charts
b) Highlight text
c) Align text to the center
d) Quickly apply predefined formatting to tables
View Answer
Explanation: Table Styles allow you to quickly format tables with predefined colors and layouts.
61. What is the “Thesaurus” feature in Word used for?
a) Highlight text automatically
b) Change document themes
c) Provide synonyms and antonyms for words
d) Insert text boxes
View Answer
Explanation: The Thesaurus feature helps you find synonyms and antonyms for words, enhancing vocabulary.
62. What is a “Bookmark” in Microsoft Word?
a) A formatting style
b) A shortcut to hyperlinks
c) A tool to mark sections for quick navigation
d) A table creation feature
View Answer
Explanation: A Bookmark in Word allows you to mark sections or text for quick access and navigation.
Bonus Shortcut Keys for MS Word
63. What is the shortcut to open an existing document in Word?
a) Ctrl + F12
b) Ctrl + P
c) Ctrl + N
d) Ctrl + O
View Answer
Explanation: Press Ctrl + O to open an existing document in Microsoft Word.
64. Which shortcut key will insert the current date in a Word document?
a) Ctrl + Shift + D
b) Alt + Shift + D
c) Ctrl + C
d) Ctrl + F12
View Answer
Explanation: Alt + Shift + D inserts the current date in the document.
65. Which shortcut is used to close the current Word window?
a) Ctrl + C
b) Ctrl + Q
c) Ctrl + X
d) Ctrl + W
View Answer
Explanation: Press Ctrl + W to close the current Word window.
66. Which shortcut is used to cut selected content in Word?
a) Ctrl + X
b) Ctrl + C
c) Ctrl + F
d) Ctrl + P
View Answer
Explanation: Press Ctrl + X to cut the selected content, removing it from the document.
67. Which shortcut is used to italicize text in Microsoft Word?
a) Ctrl + H
b) Ctrl + U
c) Ctrl + I
d) Ctrl + B
View Answer
Explanation: Press Ctrl + I to italicize selected text.
68. Which shortcut is used to align text to the right?
a) Ctrl + C
b) Ctrl + R
c) Ctrl + U
d) Ctrl + L
View Answer
Explanation: Press Ctrl + R to right-align selected text in your Word document.
69. How do you open the “Help” pane in Microsoft Word?
a) Ctrl + F1
b) Ctrl + Shift + H
c) F1
d) Ctrl + P
View Answer
Explanation: Press the F1 key to open the Help pane in Microsoft Word.
70. Which shortcut allows you to delete the word to the right of the cursor?
a) Shift + Delete
b) Ctrl + Delete
c) Alt + Backspace
d) Ctrl + Backspace
View Answer
Explanation: Ctrl + Delete deletes the word to the right of the cursor.
71. How do you quickly open the “Font” dialog box?
a) Ctrl + D
b) Ctrl + Shift + F
c) Ctrl + F
d) Alt + F
View Answer
Explanation: Press Ctrl + D to open the Font dialog box, where you can adjust font style, size, and effects.
72. What is the shortcut to toggle between uppercase and lowercase for selected text?
a) Ctrl + Shift + U
b) Shift + F3
c) Ctrl + Shift + L
d) Alt + Shift + U
View Answer
Explanation: Press Shift + F3 to toggle between uppercase, lowercase, and sentence case for selected text.
73. What is the shortcut to display non-printing characters (like spaces and paragraph marks) in MS Word?
a) Ctrl + Shift + 8
b) Ctrl + F1
c) Ctrl + Alt + 8
d) Ctrl + P
View Answer
Explanation: Ctrl + Shift + 8 is the shortcut to display non-printing characters (such as spaces, paragraph marks, and tab characters) in MS Word.
