This set of MS PowerPoint MCQs covers key topics like slide formatting, animations, transitions, shortcuts, and essential tools. Whether you’re a beginner or an advanced user, these questions will help you improve your skills and become more confident in using Microsoft PowerPoint.
1. What is MS PowerPoint?
a) A video editing software
b) A spreadsheet software
c) A word processing software
d) A presentation software used to create slideshows
View Answer
Explanation: MS PowerPoint is primarily used to create presentations. It allows users to create slideshows that can include text, images, animations, and videos to communicate information visually.
2. Who invented PowerPoint?
a) Alan Turing
b) Bill Gates
c) Robert Gaskins and Dennis Austin
d) Steve Jobs
View Answer
Explanation: PowerPoint was developed by Robert Gaskins and Dennis Austin at a company called Forethought, Inc. in 1987. It was later acquired by Microsoft.
3. What is the full form of PPT?
a) PowerPoint Presentation
b) Public Presentation Tool
c) Personal Presentation Template
d) Professional Presentation Template
View Answer
Explanation: PPT stands for PowerPoint Presentation, which is the file format used to save and share presentations created in MS PowerPoint.
4. What is the default file extension for a PowerPoint presentation?
a) .ppt
b) .pptx
c) .pp
d) .slide
View Answer
Explanation: The default file extension for PowerPoint presentations, starting with the 2007 version, is .pptx. The .ppt extension was used in earlier versions.
5. What is a PowerPoint slide?
a) A graphic design tool for creating images
b) A page in a presentation that displays content like text, images, and videos
c) A text document used for writing notes
d) A spreadsheet for organizing data
View Answer
Explanation: A PowerPoint slide is a page in a presentation where content such as text, images, videos, and other elements are displayed for the audience.
6. Which tab would you use to add animations to your slides?
a) Design
b) Animations
c) Insert
d) Home
View Answer
Explanation: The “Animations” tab in PowerPoint is where you can add animation effects to text, objects, and images on your slides to enhance the presentation.
7. What are some features of PowerPoint?
a) Animation effects
b) Text editing
c) Slide transitions
d) All of the mentioned
View Answer
Explanation: PowerPoint offers a variety of features including text editing, animation effects, slide transitions, and more for creating presentations.
8. What is a transition in PowerPoint?
a) A way to print the slides
b) A background color
c) A visual effect between slides
d) A type of font style
View Answer
Explanation: A transition is a special effect applied when moving from one slide to the next in a presentation. It adds visual flair and helps keep the audience engaged.
9. What is the purpose of SmartArt in PowerPoint?
a) Editing tables
b) Creating visual diagrams and charts
c) Inserting multimedia
d) Adding hyperlinks
View Answer
Explanation: SmartArt allows users to create attractive visual diagrams like process charts, flowcharts, and hierarchical structures to enhance the presentation.
10. What is a PowerPoint template?
a) A pre-designed slide layout that can be used for presentations
b) A slide background without any design
c) A blank slide for creating presentations from scratch
d) A video file used in presentations
View Answer
Explanation: PowerPoint templates come with predefined slide layouts and design elements, saving time by providing a structure to build upon.
11. What is the shortcut key to start a slideshow in PowerPoint?
a) Shift + F5
b) F5
c) Ctrl + S
d) Alt + S
View Answer
Explanation: Pressing F5 starts the slideshow from the beginning, and Shift + F5 starts it from the current slide.
12. How do you insert a picture into a PowerPoint slide?
a) Press Ctrl + P
b) Right-click and select “Add Image”
c) Click “Insert” then “Text”
d) Click “Insert” then “Picture”
View Answer
Explanation: To insert a picture, you click the “Insert” tab in the PowerPoint ribbon, then choose the “Picture” option to select an image from your computer.
13. What is a PowerPoint placeholder?
a) A background image for the slide
b) A space where content such as text, images, or videos can be inserted
c) A slide design that holds content
d) A special effect used in transitions
View Answer
Explanation: A PowerPoint placeholder is a predefined area on a slide, designed to hold content like text, images, charts, and videos. It helps users insert content into specific locations easily.
14. Where is the Slide Master located in PowerPoint?
a) Under the “Design” tab
b) Under the “View” tab
c) Under the “Insert” tab
d) Under the “Animations” tab
View Answer
Explanation: The Slide Master is found under the “View” tab in PowerPoint. It is used to make global changes to the slide layouts and design, which will apply to all slides in the presentation.
15. Which of the following can be added to a PowerPoint slide?
a) Text
b) Images
c) Charts
d) All of the mentioned
View Answer
Explanation: PowerPoint allows users to add various elements to a slide, including text, images, charts, videos, and more, enabling the creation of dynamic presentations.
16. What is the purpose of the “Slide Master” in PowerPoint?
a) To add transitions between slides
b) To create custom animations
c) To design and control slide layouts
d) To manage speaker notes
View Answer
Explanation: The “Slide Master” feature in PowerPoint allows users to design and control the layout, background, fonts, and styles for all slides in a presentation, ensuring consistency.
17. What are PowerPoint animations?
a) Effects applied to the entire slide
b) Effects that make text and objects move or appear on a slide
c) Transitions between slides
d) Audio files used in presentations
View Answer
Explanation: Animations in PowerPoint are visual effects applied to text, images, and objects that make them move or appear in a dynamic way during the presentation.
18. Which of these formats can you save a PowerPoint presentation as?
a) .pptx
b) .pdf
c) .jpg
d) All of the mentioned
View Answer
Explanation: PowerPoint offers multiple formats for saving presentations, including .pptx, .pdf (for printing), and .jpg (for saving individual slides as images).
19. What is a PowerPoint handout?
a) A video file created from the PowerPoint presentation
b) A printable version of a PowerPoint presentation, often with multiple slides per page
c) A digital version of a presentation for sharing online
d) A slide show for a large audience
View Answer
Explanation: A PowerPoint handout is a printed version of a presentation, often with several slides on one page, given to the audience as a reference during or after the presentation.
20. Which tab in PowerPoint allows you to insert shapes?
a) View
b) Home
c) Insert
d) Design
View Answer
Explanation: The “Insert” tab is where you can add various elements to your presentation, including shapes, text, pictures, and other objects.
21. What is the “Presenter View” in PowerPoint used for?
a) To view your presentation on a projector
b) To display notes, upcoming slides, and timers while presenting
c) To make slides automatically progress
d) To save presentations in PDF format
View Answer
Explanation: The “Presenter View” allows you to view your speaker notes, see upcoming slides, and manage timers while presenting, helping you deliver a smooth presentation.
22. What is the purpose of the “File” tab in PowerPoint?
a) To insert objects
b) To edit the presentation content
c) To manage presentation settings and save files
d) To add animations
View Answer
Explanation: The “File” tab in PowerPoint is used for managing presentation files, such as opening, saving, printing, and setting up presentation properties.
23. What is the “Outline View” in PowerPoint used for?
a) To view and edit the presentation’s text in a simple format
b) To preview the final slideshow
c) To add animations to the presentation
d) To view the slides as images
View Answer
Explanation: The “Outline View” displays the text from your presentation in a simplified format, making it easier to edit and organize the content.
24. What does the “View” tab in PowerPoint allow you to do?
a) Change the presentation design
b) Add new slides
c) Change how the presentation is viewed (e.g., slide sorter or normal view)
d) Insert text and images
View Answer
Explanation: The “View” tab allows you to change how you view the presentation, such as switching to “Normal” view, “Slide Sorter,” or “Reading” view.
25. How do you delete a slide in PowerPoint?
a) Press Ctrl + D
b) Use the Insert tab
c) Go to the View tab
d) Right-click on the slide and select Delete Slide
View Answer
Explanation: You can delete a slide by right-clicking on it and selecting “Delete Slide” from the context menu.
26. How do you Add a Table to a Slide in PowerPoint?
a) From the Insert tab by clicking Table
b) From the File menu
c) From the Home tab
d) From the View tab
View Answer
Explanation: To add a table, you need to go to the Insert tab and select the Table option. This allows you to insert tables of different sizes.
27. How do you insert a hyperlink in PowerPoint?
a) Click “Slide Show” then “Link”
b) Right-click and select “Add Link”
c) Click “Insert” then “Hyperlink”
d) Press Ctrl + H
View Answer
Explanation: To insert a hyperlink, click the “Insert” tab and choose “Hyperlink.” You can link to another slide, a webpage, or an external document.
28. How can you apply the same design to all slides in a PowerPoint presentation?
a) By changing the “Design” tab
b) By using the “Slide Layout” option
c) By copying the first slide’s design
d) By using “Slide Master”
View AnswerAnswer: d
Explanation: The “Slide Master” view lets you make global changes to the design of your entire presentation. Any changes made in the master slide will apply to all slides.
29. What is the shortcut key for adding a new slide in PowerPoint?
a) Ctrl + T
b) Ctrl + N
c) Ctrl + Shift + N
d) Ctrl + M
View Answer
Explanation: Ctrl + M is the keyboard shortcut used to add a new slide in PowerPoint.
30. How can you apply a design theme to your PowerPoint presentation?
a) Right-click on the slide and choose “Apply Theme”
b) Go to the “Design” tab and select a theme
c) Use the “Home” tab and click “Themes”
d) All of the mentioned
View Answer
Explanation: To apply a design theme, go to the “Design” tab where you can choose from various preset themes that will apply to your entire presentation.
31. What does the “Slide Show” tab in PowerPoint allow you to do?
a) Change slide layouts
b) Edit text on slides
c) Insert media files
d) Start and control the presentation
View Answer
Explanation: The “Slide Show” tab is used to start and control the PowerPoint presentation, such as beginning the slideshow and navigating between slides.
32. What does the “Slide Sorter” view display?
a) The slide transition effects
b) The slide show from the beginning
c) The notes for each slide
d) A mini version of the presentation with thumbnail images of all slides
View Answer
Explanation: The “Slide Sorter” view displays all slides in a mini format as thumbnails, which helps you to organize or rearrange slides easily.
33. What is the purpose of the “Notes” section in PowerPoint?
a) To insert images
b) To add speaker notes for reference during the presentation
c) To change slide backgrounds
d) To add hyperlinks
View Answer
Explanation: The “Notes” section allows you to add notes for the speaker, which can help during the presentation without appearing on the slides.
34. How do you zoom in on a PowerPoint presentation?
a) Use the “Zoom” slider in the bottom-right corner of the screen
b) Press Ctrl and the “+” key
c) Use the “View” tab
d) All of the mentioned
View Answer
Explanation: You can zoom in on your slides using any of these methods: the Zoom slider at the bottom-right, by pressing Ctrl + “+” on your keyboard, or through the “View” tab.
35. What is the purpose of using PowerPoint’s “Rehearse Timings” feature?
a) To set the duration of each slide
b) To add transitions between slides
c) To record audio for slides
d) To change the layout of slides
View Answer
Explanation: The “Rehearse Timings” feature helps you practice and set the time duration for each slide during your presentation, ensuring it fits within your intended presentation time.
36. How can you add a video to a PowerPoint slide?
a) Right-click on the slide and select Insert Video
b) Use the Home tab to insert a video
c) Click on the Insert tab and select Video
d) Press Ctrl + V to paste the video
View Answer
Explanation: To add a video, click on the “Insert” tab and choose the “Video” option to select and insert a video into your slide.
37. How can you change the color scheme of a slide in PowerPoint?
a) Right-click on the slide
b) Go to the Animations tab
c) Use the Slide Master to change colors
d) Use the Design tab to select a color scheme
View Answer
Explanation: You can change the color scheme by using the Design tab to select a new color scheme, ensuring a consistent visual appearance across your slides.
38. How can you add a bullet point list to a slide?
a) Use the Insert tab and select Text
b) Press Ctrl + B
c) Use the Animations tab
d) Use the Home tab and select Bullets
View Answer
Explanation: You can add a bullet point list by using the Home tab and selecting Bullets, which allows you to organize content more clearly.
39. What is the default font size for text on a slide in PowerPoint?
a) 16 pt
b) 18 pt
c) 24 pt
d) 28 pt
View Answer
Explanation: The default font size for text on a slide is typically set to 24 pt, ensuring readability during presentations.
40. How can you insert a chart in PowerPoint?
a) Click on the Insert tab and select Chart
b) Right-click and select Insert Chart
c) Use the Home tab
d) Use the View tab to insert a chart
View Answer
Explanation: You can insert a chart by going to the Insert tab and selecting Chart, which helps in presenting data visually.
41. How can you set a slide to automatically advance after a specific time?
a) Right-click on the slide and select Timing
b) Use the Slide Show tab and set the timings
c) Use the Animations tab and set the delay
d) Use the View tab
View Answer
Explanation: You can set a slide to advance automatically by going to the Slide Show tab and adjusting the timing for each slide transition.
42. What is the default view when you first open PowerPoint?
a) Outline View
b) Reading View
c) Slide Show View
d) Normal View
View Answer
Explanation: The default view when you first open PowerPoint is Normal View, where you can see your slides and work on editing them.
43. What does the “Format Painter” tool do in PowerPoint?
a) It changes the font style
b) It resizes shapes
c) It copies formatting from one object to another
d) It adds animations to text
View Answer
Explanation: The Format Painter tool allows you to copy formatting from one object and apply it to another, making formatting consistent across slides.
44. How do you change the order of slides in PowerPoint?
a) Use the Insert tab to reorder slides
b) Use the View tab and select Reorder Slides
c) Right-click on the slide and select Move
d) Use the Slide Sorter view to drag and drop slides
View Answer
Explanation: You can change the order of slides by using the Slide Sorter view and dragging slides to the desired location. This helps you organize the presentation flow.
45. What does the “Slide Layout” feature in PowerPoint allow you to do?
a) Change the background
b) Choose a design for a slide
c) Apply slide transitions
d) Insert a video
View Answer
Explanation: The Slide Layout feature lets you choose a predefined design or structure for a slide, which is useful for maintaining consistency in presentation format.
46. Which shortcut is used to move to the next slide in PowerPoint’s slideshow mode?
a) Arrow Right
b) Spacebar
c) Enter
d) All of the mentioned
View Answer
Explanation: The Spacebar, Enter, and Arrow Right can all be used to move to the next slide during the slideshow mode. This provides flexibility during presentations.
47. What is the purpose of the “Action” button in PowerPoint?
a) To trigger a specific action during the slide show, such as hyperlinking or animations
b) To set the timing for slide transitions
c) To insert a video into the slide
d) To change the slide layout
View Answer
Explanation: The Action button allows you to trigger specific actions, like starting animations or navigating to hyperlinks, during the slide show.
48. How can you apply a custom transition effect to a PowerPoint slide?
a) Use the Animations tab to apply custom transitions
b) Use the Transitions tab and select a custom transition from the gallery
c) Right-click on the slide and choose Transition
d) Use the Slide Show tab
View Answer
Explanation: To apply a custom transition, use the Transitions tab and select a transition from the gallery. This enhances the visual appeal of your presentation.
49. How can you animate text so that it appears letter by letter in PowerPoint?
a) Apply a “Wipe” animation effect
b) Use the “Fly In” animation
c) Use the “Typewriter” animation effect
d) Use the “Appear” animation with a delay
View Answer
Explanation: The “Typewriter” animation effect animates text to appear one letter at a time, creating the effect of typing on the screen.
50. How can you embed a YouTube video into a PowerPoint slide?
a) Right-click on the slide and select Embed Video
b) Go to the Insert tab and select Video > Online Video
c) Download the video and use the Video option in Insert tab
d) Use the Slide Show tab and select Embed Video
View Answer
Explanation: To embed a YouTube video, go to the Insert tab, select Video > Online Video, and paste the YouTube link.
51. How do you animate a shape to move along a specific path in PowerPoint?
a) Use the Zoom animation effect
b) Apply the Fade animation
c) Use the Motion Paths animation effect
d) Use the Entrance animation effect
View Answer
Explanation: The Motion Paths animation effect allows you to animate a shape to follow a custom or predefined path across the slide.
Top PowerPoint Shortcuts You Should Know:
52. What is the shortcut to create a new PowerPoint presentation?
a) Ctrl + N
b) Ctrl + S
c) Ctrl + P
d) Ctrl + O
View Answer
Explanation: The shortcut Ctrl + N is used to create a new PowerPoint presentation.
53. What is the shortcut to duplicate a slide in PowerPoint?
a) Ctrl + D
b) Ctrl + C
c) Ctrl + X
d) Ctrl + V
View Answer
Explanation: The shortcut Ctrl + D is used to duplicate a slide in PowerPoint.
54. How do you open the “Find” dialog box in PowerPoint?
a) Ctrl + E
b) Ctrl + G
c) Ctrl + F
d) Ctrl + H
View Answer
Explanation: Ctrl + F opens the “Find” dialog box in PowerPoint, allowing you to search for text or objects.
55. What is the shortcut for undoing the last action in PowerPoint?
a) Ctrl + Y
b) Ctrl + Z
c) Ctrl + P
d) Ctrl + X
View Answer
Explanation: Ctrl + Z is used to undo the most recent action, such as an edit or deletion, in PowerPoint.
56. What is the shortcut to switch to Slide Sorter view in PowerPoint?
a) Ctrl + Shift + S
b) Alt + V, then D
c) Alt + W, then I
d) Ctrl + F1
View Answer
Explanation: To switch to Slide Sorter view, press Alt + V, then D, to view and rearrange slides.
57. How do you exit PowerPoint using a shortcut?
a) Alt + F4
b) Ctrl + X
c) Ctrl + Q
d) Ctrl + E
View Answer
Explanation: Alt + F4 is the standard shortcut to close an application, including PowerPoint.
58. What is the shortcut to align text to the center in PowerPoint?
a) Ctrl + C
b) Ctrl + E
c) Ctrl + L
d) Ctrl + R
View Answer
Explanation: Ctrl + E aligns the text in the center of the text box in PowerPoint.
59. How can you zoom in or out of a slide in PowerPoint?
a) Ctrl + T
b) Ctrl + Z
c) Alt + Z
d) Ctrl + Mouse Wheel
View Answer
Explanation: You can zoom in or out by holding Ctrl and scrolling the mouse wheel up or down to adjust the zoom level.
60. What shortcut is used to add a new text box in PowerPoint?
a) Ctrl + Shift + T
b) Ctrl + T
c) Ctrl + Shift + X
d) Ctrl + Shift + N
View Answer
Explanation: Ctrl + T is the shortcut to insert a new text box in PowerPoint.
61. What is the shortcut to switch between open PowerPoint presentations?
a) Alt + Tab
b) Ctrl + Shift + Tab
c) Ctrl + Tab
d) Alt + F4
View Answer
Explanation: Ctrl + Tab is used to cycle through open PowerPoint presentations if you have multiple files open.
62. What is the shortcut to add new elements like text, images, or charts in PowerPoint?
a) Ctrl + N
b) Alt + T
c) Alt + N
d) Ctrl + E
View Answer
Explanation: Alt + N is the shortcut to add new elements like text boxes, images, charts, and shapes in PowerPoint.
63. What is the shortcut to insert a hyperlink in PowerPoint?
a) Ctrl + L
b) Ctrl + K
c) Ctrl + H
d) Alt + K
View Answer
Explanation: Ctrl + K opens the Insert Hyperlink dialog box, allowing you to add links to slides or external websites.
64. Which shortcut starts the slideshow from the current slide in PowerPoint?
a) Shift + F5
b) F5
c) Alt + F5
d) Ctrl + F5
View Answer
Explanation: Shift + F5 starts the slideshow from the current slide, allowing you to present from any point in your presentation.
65. Which shortcut is used to group selected shapes or objects in PowerPoint?
a) Ctrl + Shift + G
b) Ctrl + G
c) Ctrl + F
d) Ctrl + H
View Answer
Explanation: Ctrl + G groups selected shapes, images, or objects together, allowing you to move and resize them as a unit.
66. What is the shortcut to ungroup shapes in PowerPoint?
a) Ctrl + Shift + G
b) Ctrl + G
c) Alt + G
d) Shift + G
View Answer
Explanation: Ctrl + Shift + G is used to ungroup objects or shapes that were previously grouped in PowerPoint.
